A distributor's back office rebuilt to sell nationally
An ERP for inventory, margins and GST invoicing, then a dealer programme to take a regional distributor into new states.
- System and automation
- Live
At a glance
Client Toros Distribution
Client
Toros Distribution
Industry Industrial distribution
Industry
Industrial distribution
Time to build 9 months
Time to build
9 months
Team 4 specialists
Team
4 specialists
Year 2024
Year
2024
Status Live
Status
Live
Every case on this site answers the same four questions, so you can compare them.
Before
Inventory, margins and territories lived in spreadsheets and the founder's memory. Every dealer question, invoice and margin call went to one person.
What it does now
Stock, dispatch and channel margins sit in one ERP, updated as orders move.
Dealer credit limits are enforced automatically when an order is placed.
GST invoices are generated and reconciled without re-keying.
Prospective dealers apply through an onboarding flow with a collateral portal.
One dashboard shows SKU margins, dealer performance and the live pipeline.
Where a person decides
The founder decides which dealers to sign and what credit each gets. The ERP enforces those limits on every order.
Result
22 hrs
Manual data entry removed a week
3.4x
Dealer applications a quarter
Active dealers
Across 4 states in the first year
How we built it
Mapped every workflow, supplier relationship and dealer margin before building anything.
Built the ERP in the first 60 days: inventory, margins, order to dispatch, GST invoicing and reconciliation.
Designed the national dealer programme and its collateral portal.
Set up email delivery for dealer onboarding.
Ran account-based outreach to 200+ prospective dealers in 4 states.
Stack
- Custom ERP
- Postgres
- GST invoicing
- Email delivery
- Dashboards
From the project
"I used to be the system. Every dealer question, every invoice, every margin call came to me. Now there's an actual operating system, and I can focus on signing the next 50 dealers instead of babysitting the existing 40."
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Your case study starts with an audit.
One to two weeks inside your operations. You get a map of where time and money leak, the return on each fix, and a fixed scope before we build anything.
Most businesses we meet have paid for an AI tool nobody uses. We start from your numbers, so the first build is chosen by payback.
Zain Khan and Anwar Sheikh
Founders, OutGrow
Outgrow
Intelligence
Studios.